Privacy notice

Last updated October 20, 2026

This notice explains what personal data Meidoorn Productions collects through this website and while working with clients, why, and what your rights are. It's written to meet the EU General Data Protection Regulation (GDPR).

Who is responsible for your data

The data controller is Meidoorn Productions, based in Utrecht, the Netherlands, and registered with the Dutch Chamber of Commerce (KvK) under number 99605171. VAT number NL005400244B18.

For any privacy question, email hello@meidoornproductions.com.

What we collect

Inquiries: your name, company, work email, and the event details you share through the inquiry form or by email.
Client work: business contact details, attendee or staff information needed to deliver the agreed event, and invoicing details.
Technical data: the hosting provider processes IP addresses in server logs to deliver the site and protect it from abuse and spam.

Why we use it, and the legal basis

To reply to your inquiry and prepare a proposal: steps taken at your request before entering into a contract (GDPR Article 6(1)(b)).
To deliver and invoice client work: performance of a contract (Article 6(1)(b)).
To keep financial records: legal obligation (Article 6(1)(c)).
To keep the website secure and filter spam: legitimate interests (Article 6(1)(f)).

We don't sell your data, use it for automated decision-making, or add you to a mailing list without your separate consent.

Who processes it for us

Netlify, Inc. hosts this website and receives inquiry-form submissions.
Our business email provider stores email correspondence.
Our accounting software provider stores invoicing and financial records.
Event suppliers (such as venues and hotels) receive only the attendee details needed to deliver your event, as agreed with you.

Each provider processes data under a data processing agreement. Where data is transferred outside the European Economic Area, it's protected by the EU–US Data Privacy Framework or the European Commission's Standard Contractual Clauses.

Cookies

This website doesn't use cookies, analytics, or tracking pixels. If that changes, we'll ask for your consent before anything is set and update this notice.

How long we keep it

Inquiries that don't lead to work: deleted after 12 months.
Attendee details for an event: deleted within three months after the event, unless agreed otherwise.
Client records and invoices: kept for seven years, as Dutch tax law requires.

Your rights

You can ask to access, correct, or delete your personal data, to restrict or object to how it's used, or to receive it in a portable format. Email hello@meidoornproductions.com and we'll respond within one month.

If you're unhappy with how your data has been handled, you can complain to the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) or the data protection authority in the country where you live.

Changes

If this notice changes, the updated version will be posted on this page with a new date.