Exhibiting in the Netherlands
For international companies exhibiting in the Netherlands, we coordinate preparations, suppliers, exhibitor requirements, on-site delivery, and the follow-up afterward, so your team can focus on the visitors at your stand and your leads don't go cold.
The challenge
Exhibitor manuals, organizer portals, service orders, supplier quotes, staff travel, and a stand builder who needs answers. Usually it all lands on a marketing team that's also doing its day job.
Late service orders and badge registrations often mean surcharges, or simply not getting what you need on the day.
Your stand builder, AV, catering, and freight work best when one person keeps them aligned to one plan.
Back at the office, inboxes fill up and follow-up slips. The weeks after a show decide what it was worth.
How we support you
Post-show follow-up
Badge scans and business cards are only worth something once someone follows them up. We make sure that happens quickly and consistently, while your visitors still remember your stand.
Agree what counts as a hot lead, what to capture at the stand, and who follows up.
Merge scans and notes, remove duplicates, and sort leads by priority.
Leads go into your CRM with follow-up drafts and an owner for every priority lead.
A summary of leads, meetings booked, and next steps, plus lessons for the next show.
Packages
Choose remote preparation if your own team will run the stand, or full management for a local manager on-site. Add post-show follow-up to either.
All prices are starting management fees, excluding VAT and external costs. Final proposals depend on event size, complexity, preparation time, and delivery requirements.
Clear responsibilities
We coordinate these suppliers when they're included in the agreed scope. Their costs are billed separately.
External costs
Additional event days, locations, supplier workstreams, and scope changes are quoted as an agreed additional fee before any work starts.
Beyond the Netherlands
The same support is available for major trade fairs across Europe. Our founder's exhibition experience includes shows in Germany and Monaco: Ambiente in Frankfurt, Spoga+Gafa in Cologne, and the Monaco Yacht Show.
Trade fairs outside the Netherlands receive a bespoke proposal that reflects travel, local suppliers, and on-site days.
Discuss a European trade fairQuestions
No. Meidoorn Productions is an event management business. Specialist suppliers design, build, install, and dismantle stands. We coordinate with the stand builder you appoint so their work fits the rest of your plan and the organizer's deadlines.
Preparation runs remotely through scheduled calls and a shared plan. With Exhibition Management, your event manager is also on-site with your team during the show. You get one dedicated local contact throughout.
Every show is prepared with a detailed schedule, supplier contacts, and contingency plans agreed in advance, so problems are solved quickly on the day. If your stand needs more hands on-site, additional event staff can be arranged as part of your proposal.
Trade fairs across the Netherlands, at venues such as RAI Amsterdam, Jaarbeurs Utrecht, Rotterdam Ahoy, and MECC Maastricht. Our founder's own Dutch exhibition experience includes a booth at Solar Solutions Amsterdam. Trade fairs elsewhere in Europe receive a bespoke proposal.
As early as possible, ideally soon after you've booked your stand space. Many exhibitor deadlines fall well before the show, and early planning gives you more choice of suppliers and better prices.
Yes. Every exhibition package ends with a debrief and a handover of outstanding actions. For hands-on support, the Post-Show Follow-Up add-on covers lead cleanup and prioritization, CRM handover, follow-up email drafts, and a results summary.
Yes. Exhibition Management includes up to two on-site days of eight hours each. Additional days are added for an agreed fee. For Exhibition Preparation, on-site attendance is quoted separately.
Tell us the show, your stand size, and what you need. We'll reply within two working days.
